Electronic Logging Devices (ELDs) are a must for most truck drivers and fleets operating in the U.S. They ensure compliance with FMCSA rules, improve safety, and simplify recordkeeping. If you’re wondering how to get an ELD, this guide will walk you through the requirements, buying options, and installation process.

What Is an ELD and Why Do You Need One?

An ELD (Electronic Logging Device) automatically records driving time and Hours of Service (HOS). FMCSA requires most commercial drivers to use ELDs to improve accuracy, reduce paper logs, and prevent fatigue-related accidents.

If you’re a fleet owner or owner-operator, having a compliant ELD keeps you in line with regulations and makes roadside inspections smoother.

ELD Requirements Under FMCSA Rules

• Who needs an ELD? Nearly all CDL drivers who keep RODS (Records of Duty Status).
  
• Exemptions include: pre-2000 engines, short-haul drivers (within 150 air miles), and driveaway-towaway operations.
  
• Penalties for non-compliance: fines, out-of-service orders, and impact on your CSA score.
  

How to Choose the Right ELD for Your Fleet

Not every ELD is built the same—and picking the right one can save you a lot of time, money, and headaches down the road.
Here’s what to keep in mind before you buy:

• 1. FMCSA Certification
  Always start by checking the official FMCSA list of approved ELDs. If it’s not certified, it’s not compliant—and that could cost you in fines and downtime.
• 2. Ease of Use
  Your drivers and back-office staff will use this daily, so choose an ELD that’s simple to navigate. A clean dashboard, quick setup, and reliable mobile app make a huge difference.
• 3. Integration with Fleet Tools
  The best ELDs don’t just log hours—they sync with your dispatch, fuel tracking, and maintenance systems. That means fewer spreadsheets and more automation.
• 4. Customer Support That’s Actually There
  When tech fails (and it will, at some point), good support matters. Look for providers with 24/7 assistance via phone or chat—not just email tickets.
• 5. Transparent Pricing
  Understand both the hardware cost and monthly subscription fees. Some providers offer free devices but charge higher monthly rates, so always calculate the total cost over a year.

Steps to Get an ELD for Your Truck

Getting an ELD doesn’t have to be complicated. Follow these simple steps and you’ll be compliant—and connected—in no time:

1. Check the FMCSA Approved List
   Start by visiting the FMCSA’s official registry to see which devices are certified. This ensures the ELD you pick meets all federal requirements.
2. Compare the Top Providers
   Look at features that matter most to you — user interface, reliability, mobile access, and pricing. Read reviews from other drivers and fleets to see which ones perform best on the road.
3. Order from a Trusted Source
   Once you’ve picked a provider, buy the ELD directly from the company’s website or an authorized reseller. Avoid third-party sellers offering “cheap” or uncertified devices.
4. Install and Connect It to Your Truck
   Most ELDs are plug-and-play, so setup is quick and easy. You can install it yourself using the manual, or get help from a certified installer if you prefer.
5. Train Your Drivers (and Yourself)
   Take time to walk through the app and dashboard. Make sure drivers know how to log hours, annotate edits, and handle roadside inspections confidently.
   

Where to Buy an ELD

Once you’ve decided which device is right for your fleet, the next step is getting it from a trusted source. Here are your best options:

1. Direct from the Manufacturer
Buying directly from the provider’s website—like Motive, Samsara, KeepTruckin, or Garmin—ensures you get genuine hardware, warranty coverage, and access to customer support.

2. Authorized Dealers and Installers
If you prefer hands-on help, local trucking equipment dealers often sell and install ELDs. This option is great if you want someone to walk you through setup and training.

3. Online Marketplaces
You can also find ELDs on sites like Amazon or specialized trucking suppliers. Just double-check the model against the FMCSA approved list before you buy—some older or cheaper devices may no longer be compliant.

Pro tip: Always confirm that the device is currently registered with FMCSA. Some products get revoked after updates or policy changes, and using a non-compliant ELD could get you fined or put out of service.

Costs of Getting an ELD

Before you buy, it’s smart to understand what goes into the total cost of an ELD system. Prices can vary a lot depending on your provider, the number of trucks you have, and whether you want extra features. Here’s what to expect:

1. Hardware Cost
Most ELD devices cost between $150 and $300 upfront. Some companies include the device for free when you sign up for their monthly plan—but read the fine print to make sure you’re not paying more later.

2. Monthly Service Fees
Expect to pay around $15 to $40 per month, per truck for data plans, software updates, and cloud storage. Premium plans that include GPS tracking, IFTA reporting, and fleet analytics may cost more.

3. Installation Costs
Many ELDs are plug-and-play and can be installed in minutes. But if you choose professional installation, add another $50–$100 per truck.

4. Training and Setup
While not always a direct fee, factor in time to train your team. Some vendors offer free online training or onboarding support—a big plus for small fleets.

Pro tip: When comparing ELD providers, look at total yearly cost, not just the monthly rate. A slightly higher plan with better service and reliability can save you more in the long run.

Quick Tip from Bobtail
Getting an ELD is an important investment in compliance—but it can also strain your cash flow, especially if you’re managing fuel, maintenance, and insurance costs all at once.
At Bobtail, we help carriers stay on the road without waiting weeks for broker payments. Our factoring service turns unpaid invoices into immediate cash, so you can cover ELD expenses, fuel, and repairs without delay.

👉 Learn more about factoring with Bobtail

Tips for a Smooth Transition to ELDs

Switching to electronic logs can feel overwhelming at first—but with a little preparation, your team will be up and running smoothly in no time. Here’s how to make the change stress-free:

1. Start Early
   Don’t wait until the last minute to install your ELDs. Set aside a few days to test them out before your official rollout. That way, drivers have time to get familiar with the system and work out any bugs.
2. Train Everyone—Not Just Drivers
   Dispatchers, admins, and managers should all understand how the system works. The better your team knows the tech, the fewer calls you’ll get from confused drivers on the road.
3. Test Before You Go Live
   Run a few mock trips to make sure logs are recording properly, data is syncing, and alerts are working. This helps you spot problems early and keeps you compliant from day one.
4. Keep Backup Plans Handy
   If your ELD goes offline, drivers can temporarily switch to paper logs — but only for up to 8 days. Make sure everyone knows the backup procedure just in case.
5. Stay in Touch with Support
   Good ELD providers offer 24/7 help. Keep your vendor’s contact info in the cab or saved in the driver app. Fast support can make all the difference during inspections or breakdowns.

FAQs About Getting an ELD

How do I get an ELD for my truck?
Choose an FMCSA-approved device, compare pricing, order from a vendor, install it, and train your drivers.

What is the cheapest way to get an ELD?
Look for vendors offering free hardware with low-cost monthly subscriptions. Always confirm FMCSA approval.

Do I need an ELD if I’m an owner-operator?
Yes, unless you qualify for exemptions (short-haul, pre-2000 engines, etc.).

Which ELD devices are FMCSA approved?
Check the FMCSA’s official ELD registry online for up-to-date certified devices.

Can I use my phone as an ELD?
Only if paired with FMCSA-certified hardware. Apps alone don’t qualify.

How much does it cost to install an ELD?
Expect $150–$300 for hardware plus $15–$40 monthly. Installation may be extra.

Where can I buy an ELD device?
Direct from vendors, Amazon, or trucking equipment dealers.

What happens if I don’t have an ELD?
You may face fines, citations, out-of-service orders, and reduced chances of getting loads.

Are there free ELD devices available?
Yes, but they usually require a paid monthly plan. Verify compliance before choosing.

What is the best ELD for small fleets?
Motive, Samsara, Garmin, and KeepTruckin are popular for affordability and support.

Getting an ELD Is Easier Than You Think

Staying compliant with FMCSA regulations is straightforward when you know the steps. By choosing the right FMCSA-approved device, training your drivers, and budgeting for costs, you can make ELD adoption smooth and stress-free.

Smooth Compliance Starts with Strong Cash Flow 💸
Whether you’re upgrading to new ELDs or adding more trucks to your fleet, steady cash flow keeps your business running smoothly.
Bobtail helps carriers get paid faster for their loads—no hidden fees, no long-term contracts, just simple factoring that lets you focus on driving and compliance.

👉 Learn more about factoring with Bobtail